A ready-to-import n8n workflow + local LLM prompts that turn PDF and image invoices into structured rows in Google Sheets or Notion. Built for bookkeepers and small business owners who process 10-200 invoices a month.
Most automation tools charge per document or require cloud uploads. Your invoices contain sensitive financial data — vendor names, VAT numbers, amounts. You shouldn't have to trust a third-party server with that.
Services like Zapier + OCR or dedicated invoice platforms charge $0.50-$2 per document. At 100 invoices a month, that's $50-$200 recurring with no way to cap it.
Cloud-based extractors store your invoices on their servers. For regulated businesses or privacy-conscious owners, that is a compliance risk you do not need.
DIY solutions require Python knowledge, API keys, and hours of debugging. You want to process invoices, not manage infrastructure.
Three steps: install Ollama, import the workflow JSON into n8n, and drop your invoices into the watched folder for automatic extraction to Google Sheets or Notion.
Download Ollama (free), pull a model like Qwen 3.5 or Gemma 4, then drop the provided n8n workflow JSON file into your n8n instance. The setup guide walks you through every click.
Drop PDFs or images into a folder, email them to a watch folder, or trigger manually. The workflow extracts vendor name, date, line items, total amount, and VAT number from each document.
Extracted data flows into your preferred destination — Google Sheets via API, Notion database, or a CSV file. You get structured rows ready for bookkeeping.
One-time purchase. No subscriptions, no per-document fees.
The workflow runs on any machine that can run Ollama. A modern laptop with 8 GB RAM works for basic extraction. For best results, use a machine with 16+ GB RAM or an NVIDIA GPU (the RTX 5090 setup is tested and optimized).
The pack includes prompts tuned for Qwen 3.5, Gemma 4, and Llama 3 families. Any model available through Ollama should work — the prompts use a structured output format that any capable model can follow.
The workflow handles PDF and image (JPG, PNG) invoices. It works best with standard business invoices in English or Hebrew. Multi-language support depends on the model you choose.
Yes. The workflow includes a Google Sheets output node. You will need to provide your own Google API credentials (OAuth or service account) — the pack does not include those for security reasons.
The core extraction runs entirely locally via Ollama. No invoice data is sent to any external API. The only network calls are from n8n nodes you configure (Google Sheets, Notion, email) and those use credentials you provide.
האוסט כולל תמיכה בעברית — הפרומפט מעוצב לעבוד עם חשבוניות בעברית ואנגלית. אם אתם מפעילים עסק קטן בישראל ומחפשים פתרון שומר פרטיות לטיפול בחשבוניות, כתבו לי ואכוון אתכם.
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